Mind Solutions | Transport Risk & Compliance
Fatigue Management Audit Services
Compliance Assessment & Strategic Risk Management
Navigate the New Fatigue Management Framework with Confidence
The Heavy Vehicle National Law has undergone a significant transformation. Out go the clunky Basic Fatigue Management (BFM) and Advanced Fatigue Management (AFM) accreditations; in comes a streamlined "fatigue alternative compliance" framework, nested within your Safety Management System (SMS). Our specialised audit services help you transition smoothly, maintain compliance, and unlock operational efficiencies that can transform your bottom line.
The Compliance Challenge
New Framework Complexity
Standard hours remain the baseline (12-hour daily maximum), but regulations now enable buffers (15 minutes) and custom plans for accredited operators. Understanding how to implement these effectively requires expert guidance.
Digital Transformation
Work diaries have received a digital overhaul with defaults for compliant shifts, no more mandatory returns for lost diaries, and exemptions up to 3 years via permits. Integration demands are higher than ever.
Risk Exposure
Non-compliance spikes fatigue-related incidents by 30%. The integrated SMS approach enables holistic risk assessment, but demands robust Electronic Work Diary (EWD) integration and comprehensive training.
Operational Efficiency
With administrative time reduced by 20-30% under the new framework, forward-thinking organisations are redirecting savings to fatigue risk modelling and predictive analytics.
Our Fatigue Management Audit Service
Comprehensive assessment designed to protect your business and optimise operations
01. Compliance Gap Analysis
We conduct a thorough assessment of your current fatigue management practices against Chapter 7 HVNL requirements. Our auditors identify critical gaps, document non-conformances, and provide clear pathways to full compliance—reducing your risk of incidents and regulatory penalties.
02. SMS Integration Review
We evaluate how effectively your fatigue management plan integrates with your broader Safety Management System. This includes reviewing risk assessment processes, monitoring mechanisms, and communication protocols to ensure seamless operation across your organisation.
03. EWD System Assessment
Our technical experts assess your Electronic Work Diary systems for compliance, accuracy, and integration capability. We verify default configurations, data integrity, reporting functionality, and identify opportunities for automation that reduce administrative burden.
04. Training & Competency Evaluation
We review your training programmes to ensure all drivers, schedulers, and relevant staff understand "relevant major rest breaks" and their specific obligations. Poor training is the leading cause of breaches—we help you eliminate this risk.
05. Record-Keeping System Audit
We examine your documentation processes, retention systems, and data accuracy protocols. With record-keeping errors contributing significantly to compliance risks, our audit identifies vulnerabilities and implements robust controls.
06. Strategic Risk Modelling
Beyond compliance, we help you leverage the administrative savings (20-30%) by implementing fatigue risk modelling tools and predictive analytics. Optimise routes, boost on-time delivery by 5-10%, and scale your fleet without proportional risk uplift.
Our Audit Methodology
Pre-Audit Preparation
Document review, stakeholder interviews, and scoping to understand your unique operational context and compliance challenges.
On-Site Assessment
Comprehensive evaluation of systems, processes, and practices. We observe operations, interview personnel, and test system functionality in real-world conditions.
Data Analysis
Detailed examination of EWD data, incident records, and compliance metrics. We identify trends, patterns, and risk indicators that may not be immediately visible.
Detailed Reporting
Comprehensive audit report with findings, risk ratings, and prioritised recommendations. Clear, actionable insights that guide your improvement journey.
Action Plan Development
We work with your team to develop a realistic, prioritised action plan with timelines, responsibilities, and success metrics clearly defined.
Follow-Up Support
Post-audit support to ensure recommendations are implemented effectively. We verify corrective actions and provide ongoing guidance as needed.
The Value We Deliver
Tangible outcomes that protect and enhance your business
Risk Reduction
Eliminate the 30% spike in fatigue-related incidents associated with non-compliance. Protect your drivers, assets, and reputation whilst avoiding costly penalties and legal exposure.
Operational Efficiency
Realise 20-30% administrative time savings through optimised processes and systems. Redirect resources to value-adding activities like route optimisation and strategic planning.
Regulatory Confidence
Face audits and investigations with confidence, knowing your systems meet or exceed regulatory requirements. Our audits provide documented evidence of due diligence.
Competitive Advantage
Leverage predictive analytics to boost on-time delivery by 5-10%. Scale operations efficiently whilst maintaining safety standards that distinguish you from competitors.
Cultural Transformation
Build a proactive safety culture where fatigue management is embedded in daily operations, not seen as a compliance burden. Improve driver satisfaction and retention.
Strategic Insight
Gain data-driven insights into your operations that inform strategic decisions. Understand where risks concentrate and where opportunities for improvement exist.
What You Receive
Comprehensive Audit Report
Detailed findings across all aspects of your fatigue management system, including compliance status, risk ratings, and comparative benchmarking against industry best practice.
Executive Summary
High-level overview suitable for board presentations and senior management briefings, highlighting key risks and strategic recommendations.
Gap Analysis Matrix
Visual representation of compliance gaps mapped against Chapter 7 requirements, making it easy to understand where attention is needed.
Prioritised Action Plan
Structured improvement roadmap with clear priorities, timelines, resource requirements, and expected outcomes for each recommendation.
Template & Tool Kit
Practical templates, checklists, and tools to support implementation of recommendations and maintain ongoing compliance.
Follow-Up Consultation
Post-audit support sessions to clarify findings, guide implementation, and ensure your team has the capability to sustain improvements.
Why Choose Our Audit Services?
Deep Regulatory Expertise
Our auditors possess extensive knowledge of Chapter 7 HVNL requirements and stay current with regulatory developments. We understand the nuances that make the difference between compliance and non-compliance.
Industry Experience
We've conducted fatigue management audits across diverse transport sectors—from metropolitan fleets to long-haul operations, mining logistics to urban delivery services. This breadth of experience informs practical, relevant recommendations.
Technology Focus
We understand EWD systems, SMS platforms, and emerging technologies like predictive analytics and AI-powered risk modelling. Our audits consider both regulatory compliance and technological optimisation.
Business-Minded Approach
We don't just identify problems—we provide commercially viable solutions. Our recommendations balance regulatory requirements with operational realities and business objectives.
Proven Track Record
Our clients consistently achieve improved compliance outcomes, reduced incident rates, and measurable operational efficiencies following our audit engagements.
Collaborative Partnership
We work with you, not against you. Our auditors take the time to understand your business, build relationships with your team, and transfer knowledge that builds internal capability.
Getting Started is Simple
1. Initial Consultation
Contact us for a no-obligation discussion about your fatigue management challenges and audit requirements.
2. Scope & Proposal
We develop a tailored audit scope and proposal based on your organisation's size, complexity, and specific needs.
3. Audit Engagement
We schedule and conduct the audit at a time that minimises disruption to your operations.
4. Results & Action
Receive your comprehensive audit report and action plan, with ongoing support to drive implementation.
Ready to Strengthen Your Fatigue Management System?
Don't wait for an incident or regulatory intervention to expose gaps in your fatigue management system. Our comprehensive audits provide the clarity, confidence, and strategic direction you need to excel in the new compliance landscape.
With administrative time reduced by 20-30% under the new framework, now is the perfect time to optimise your systems and redirect savings to strategic initiatives that drive competitive advantage.